Board of Trustees Meeting Minutes

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C H N T R A L M I e "
BOARD OF
G AN U N VRR S ITY
TRUSTER S
Sepcember 5, 1986
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Central MichigaD Oni vers ity Board of Trustees
Mt . Ple a sant, Michigan
Septembe r 5 , 1986
Merobers present; Mr . Raymond A. LaBounty. Chair;
Dr . Bernadine N. Denning; Mr. Mitchell D. Keheti.n; Dr . Gordon N.
Lambie; Ms. Rachael E. Moreno; Nr. William C. Odykirk;
Mrs . Nargaret Ann Riecker; ~rs . Alice Tomboul!an; Nr. Arthur E.
Ellis, President.
Members absent: None.
Also attending: Mr. Russell L. Herron, Secretary to the Board of
Tr us t ees; Mr . James L. Hill , Vice President tor Student Affairs;
Dr . Janice M. Reynolds, Acting Provost; Mr . Je r ry R. Tubbs ,
Treasurer of the Board of Trustees and Vice President tor
Business and Finance .
The meeting was called to order by Chair LaBounty at 10:47 a.m.
It was moved by Mr . William Odykirk, seconded by Urs. Uargaret
Ann Riecker, and carried , that the minutes ot the July 25, 1986
meeting be approved as submitted.
RBTIRKM8"T RKSOLUTJO" :
It was moved by Mr . Wl il iam Odyklrk, seconded by Dr . Bernadine
Denning , and ca rr ied, that the fo l lowing resolution for Ba rbara
Judge , AdmiDis trative Aide I, School ot Bus iness Ad.iDis t rat i o D,
be adopted .
WHEREAS , Barbara Judge has been a valuable member ot the
Cent ral Michigan University community for twenty-six
years; and
WHEREAS, Ms . Judge's service to the School or Business
Administration dates from tbe rirst year of that
school ' s existence, thus making her the first and only
Oft ice Manager in the school's history; and
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• • Retirement Resolution continued
WH EREAS, She has been a s uppo rt er, good friend , coworker
and pr oblem solver for three deans , numerous off i ce
employees, dozens of depa rtme nt chai rpersons , hundreds
of faculty members and thousands of students in the
School of Business Administration; and
WHEREAS, She is remembe red with love and respect by
those she has served and assisted , many of whom she
remembers by name; Now be it therefore
RESOLVED, That the Board of Trustees cong rat ulates
Barbara Judge for her many years of loyal service to
Central Michigan University and on the occasion of her
retirement, offe r s her best wishes fo r a fruitful and
r eward ing future .
EMERITUS RANK:
It was moved by Mrs . Margaret Ann Riecke r, seconded by
Dr . Bernadine Denning, and ca rri ed , that the f ollowing r esolutiO •
granting eme ritus rank to Louise Cova, Executive Administrat i ve
Aide, Office of t he Pr ovost , be adopted .
WHEREAS , Louise Cova has been a talented, loyal a nd
valued member of the Ce ntral Nichigan Un i versi ty
community for more than twenty-three yea rs as a
clerical , supervisory-technical and adminl st rative_
professional employee; and
WH EREAS , She has served during the administrations of
three pr ovos ts, provldi ng a familiar and stable
presence in the Off ice of the Provost since 1970; and
WH EREAS , She has helped to maintain the accessibility
and human quality of that o ffice th r ough her compe­tence
, her helpfulness , and her always- r eady wit; and
WHEREAS , She has earned the r espec t and the
frie nd ship of countless members of the fac ulty,
staff , Board of Trustees and student body at Cent ral
Michigan University; Now be it therefore
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Eme r itus RaDk conti nued
RESOLVED, That the Boa rd of Trustees, on behalf of
the University community , expresses appreciation and
gratitude to Louise Cova fo r her contributions to
Central Mi ch igan University and extends Emeritus
rank.
It was moved by Mr . Mitchell Kehe tian, seconded by Or . Bernadine
Dennning , and carried , that the following resolution granting
emeritus rank to Aub r ey Gi l by, J r. , Coor di nator/Mecba nical
Services, Ph ysical Pl an t , be ado pted .
WHEREAS , Aubrey Gilby, J r. has devoted 16 years of
fu l l-time service to Central Michigan University as
Coordinat or of Mechanical Services; and
WHEREAS, He has provided invaluable leader ship and
outstanding dedication in the preservation of
mechanical systems of Unive r sity buildings and
pro perties; and
WHEREAS , His knowledge o f mechanical systems con_
struction codes has proved i nva luable to the
University community; and
WHEREAS , He has become known fo r his integrit y ,
unselfish service, commitmen t and dedication to
Central Michigan Unive r s ity ; Now be it therefore
RESOLVED , That the Board of Trustees, on behalf of
the Univ e r sity community, e xpresses appreciation and
gratitude to Aubrey Gilby, Jr . for his contributions
to Cent ral Mich igan Universi ty and extends Emeritus
rank.
I!RNST • IIII NNgy AUDIT OP PINANCIAL STATRIIKNTS: (Pi nance Com)
It was moved by Nr. William Odyki rk, seconded by Mr s . Margaret
Ann Riecker, and ca rr ied , that the following resolution be
adopted.
BE IT RESOLVE D, That the Accountant's Report of Ernst.
Whinney dated August 4, 1986 fo r t he year 1985-86 is
received . The Administration is authorized to use
this r eport as necessary .
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• • MICHIGAN MOLECULAR INSTITUTH OPERATING BUDGET : ( Fi naDce Com)
I~ was moved by Mr . William Odykirk, seconded by Mrs . Ma r ga r e t
Ann Riecke r , and ca r ried, that the following resolution be
adop~ed .
BE IT REROLVED, That the Board of Trustees approves the
1986-87 ope rating budget of Michigan Molecular Ins t i ­tute
as presented . The President is authorized to
advise the Michigan llolecular Institute Board of
Direc~ors of this ac~ion and advise them to expend
funds within the reve nues r eceived .
Wr . William Odykirk, Chair of the Pinancp Commi~~ee, asked that
the following statement be entered into ~he minutes: I~ 1s
understood that ex penditu re fo r debt service wi l l req uire fur the r
action by the CMU Boar d of Trustees as well as t he 111011 e J;ecutive
committee .
TRAPPIC ORDI NANCE/CAMPUS MAP : ( Pinance Comai ttee )
It was moved by Mr . William Odykirk, seconded by Dr . Be r nadine
Denning, and carried, that the following resolu~ion be adopted .
BE IT RESOLVED, That the following amendnent is made to
the Ordinance titled "An Ordinance to Gove r n a nd
Control Parking , Trafric and Pedes tr ians at Cent r a l
Michigan Universi ty , Mt . Pleasant . Michigan":
Section 8 . 26 of said Ordinan~e, as amended, is
reta i ned a nd shall continue to a pply to viola t ions
occu rr i ng prior to 12:01 o ' ~lo~k ~ . m . on the date
this amendment becomes effective , except to the
ex tent alter ed by trRfti~ orders under t his
Ordinance . Effective 12:01 o'clock a . ~ . on the da te
this amendmen t becOllltHl .. trective , said Section 8 . 26
shal l r ead and be effective to viola t ions occurr i ng
on or after 12:01 o'clock a.m. on said date as
follows:
8 . 26 Attached he r eto und mude a part he reof 1s a
map entitled "Campus Map Central IUchigan
Unive r sity, 1986-87 . " setting fo r th and
locating parking lots on the campus of
Ce nt ral Michigan Un ive r s ity, Mt . Pl easant,
Michigan. and sett i ng fo rth t he pe r so ns who
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Traffie Ordi nanc e/CAmpus Map continued
may use s uc h l o t s and the time a nd man ne r of
s uch permitte d use . Vio la t i on of the
provisio ns contained on the ma p a nd on the
r e ve r s e s id e o f t he map se l ting fo r th
pe r sons who may use such l o t s a nd the t i me
and manne r of s uch permitted use 1s a
vi o lati on of th is Or din a nce .
Th i S amendment s hall take e f fec t Septembe r 6 , 1986 , at
12 :01 a .m.
UNIVERS ITY PARK RIGIITS-OF-WAY AND EASEMENT 10 CONSUMHRS POWER
COMPANY : ( Pina nce Committee)
I t was moved by Mr . lil li am Od yklrk, second ed by Ms . Rachae l
Mo r eno , a nd ca rr ied , tha t the fo llowi ng reso lution be a do pted .
BE IT RESOLVED , That the Pre sident Is autho ri zed to
grant a n e a sement to Co ns umers Power Company fo r the
cons truc t ion and ma inte nance of unde r gr o und e l ec tric
powe r fa c il i t ies f o r Univ e r sity Park, under the
fo l l owing prope r ty owned by the Unive r Sity in t he
City o f Mt . Plea san t , Coun t y o f I s abella, and St a t e
o f Nich iga n :
A parcel o f land In the Southeast 1/4 of Sec ti on
27 , Towns hip 14 No rth , Range 4 l e st, descri bed as
comme nci ng at the East 1/ 4 co rne r of said Section
27 ; th e nce So uth 88 - 50' II" Wes t 50 feet to the
Wes t e rly right- of-way of ~issl o n Road a nd the point
o f beginn i ng; t hence South 00· 50 ' 00" East
1, 544 . 25 fee t a long said Weste r ly r ight-ot-wa y :
the nce Sou th 89· 10 ' O O~ lest 15 feet al ong said
r i ght-o t-way; t he nce South 00 · 50 ' OOM East 41 0 .00
t e e t along said Westerly r ight-at-way to the
Northeas t e rly ri ght _of_way of the Conrail Ra i lroad;
thence North 6 4 - 00 ' 43- . est 1, 529 . 28 f eet along
said r igh t - o f - wa y to a c ur ve; the nc e No r t hwesterly
1 , 297 . 15 fe e t al ong a c urve t o the r ight wi th a
r adius of 1, 389 . 72 feet and a c hord bearing No r th
37 · 16 ' 18" " est 1,250 . 57 feet; thenc e North 10-
31 ' 56 M l es t 174 . 58 fee t along said r ig h t -at-way to
the cente r line ot We s t Campus Dr i ve; th e nce South
72- 52 ' 02 " East 179 . 68 feet a l o ng said c ente rli ne
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University Park contin ued
to a cur ve; thence Southeasterly 566 . 67 teet along
a curve to the l eft with a radius ot 1,145. 92 feet
and a chord bea ring South 87- 02 ' 02~ East 560 . 91
teet; thence North 78° 47' 58~ East 809 . 96 feet
along said cen terline to a curve; the nce
Northeasterly 333 . 33 feet along a cu rve to the
right with a radius of 1,909.68 feet and a c hord
bearing North 83° 47 ' 58 ~ East 332 . 91 teet; thence
North 88° 47 ' 58" East 293 . 33 teet along said
centerline to the Westerly right-o t_way of Miss i on
Road and the point of beginning.
COPY MACIII NBS PURCIIASE: (Fi nance Coftai t tee)
It was moved by Mr . Willi am Odyktrk, seconded by Ms. Rachael
Mo reno , and ca rr ied , that the following r esolution be adopted .
WH EREAS , The duplicating machines cu rre ntly in use in
academic de partme nts pose potential health and safety
concerns ; and
WH EREAS , The Academic Affairs Division has need to
replace these duplica ting machines in the academic
departments; Now be it the r efore
RESOLVED, That the President is autho rized to s pend
an amount no t to e xceed $180,000 for the purc hase of
new individual copy machines fo r the Academic Affairs
Division .
RBPORTS OF INVKSTMENT ACTIVITY: (Finance Committee)
Mr. Wil li am Odykirk , Chair of the Finance Commi ttee , reported
that the committee had received r e ports of Investment Activity
for June a nd J uly 1986.
MARIAN CROFT ALTHOFF MEMORIAL SCHOLARSIIIP: (Student Affairs ea.)
It was moved by Dr . Gordon Lambie, seconded by Dr. Bernadine
Denning, and carried , that the f ollowing resolution be adop t ed.
2284
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Marian CrOft Altbof f Memorial Scholarship continued
B8 IT RESOLVED, That the Mar ian Croft Althoff Memorial
Scho larship 1s established and that the followinl
s tateme nt is approved for printing in the Unive rsity
Bulle t in:
Marian Cr o ft Altholr Memorial Scbo~ar8hip
Established in 1986 by James P. AlthOff in memory
of his wife Marian Croft Althoff, who was a 1951
graduate. Earnings from the endowment will
provide an annual scholarship to a CMU student
in the College of Arts and Sciences , majoring in
English.
AMIE JO AND KELLIS SUE DENNIS MgMORIAL SCHOLARSHIP : (Student
XllaIrs COiiI ttee )
It was moved by Dr. Gordon Lambie, seconded by Ms. Ra chael
Moreno, and carri ed , that the following resolution be adopted.
BE IT RESOLVED , That the Amie Jo and Kellie Sue Dennis
Memorial Scholarship is established and that the
fol l owing statement is approved tor printing in the
Uni versity Bulletin:
~ie J o a nd ~e lli e Sue Dennis Ma-orlal Scbolarsbip
A one-year scholarship awarded to a graduating
sen ior from Beal City High School enr olling at
Central Mi c higan University. The scholarship is
from the earnings of an endowment provided by
family and friends of Amnie Jo and Keille Sue
Dennis in 1986, shortly after their untimely
deaths at age s 17 and 15 . Arnie Jo and Kellie Sue
were active and energetic Beal City lIigh School
students. The rec ipient will be selec ted by a
committee from Beal City High School .
STAFF REPORT TO STUDENT AFFAIRS COMMITTEE :
Dr . Susan Repp, Assis tant Vice Pres ident tor Student Affairs.
2285
• • ACADEMIC APFAIRS COMKITTHH <'ae ulty-Trustees Liaison Com):
Mrs. Alice Tombaul1an, Chai r of the Academic Affairs Committee,
reported that the committee discussed the mil budget as it
pertains to academic areas, the North Cent ral Association
accreditation repo r t, and recruitment of senior officers . She
also reported that the committee expressed its intent that all
sen ior oftieer sca r ehes would be open and nattonally advertised .
In addition, the Faculty-Trustees Liaison Committee discussed the
purchase of copy machines and a schedule of future reports to the
committee.
BYLAWS AMENDMENT : (Assess.e ot and Development Co.mlttee)
I t was moved by M8. Racbael More no. seconded by Mrs. Ma r garet Ann
Rlecker, and carrIed, that the following resolution be adopted .
BE IT RESOLVED, That the Central Michigan Un iversity
Boa rd of Trustees adopts the following amendment to
Art icle VII, Section 2 , of its Bylaws:
Section 2. Appearances. Individuals and o rgani zed
groups of individuals who desire to appear before
the Board to present any matter conce rning the
governance at Cent ral Michigan University shall
have the right to appear before the Board of
Trustees at a meeting of the Boa rd of Tr ustees in
the following manner:
A. Such an individual or group of individualS
sha l l have a right to be placed on the agenda
if they file a writte n request tor appearance
prior to the time the agenda for the meeting
has been made pUblic. In this event . the
requesting party must file a writte n request
for the appearance stating concisely the
purpose of such appearance and naming
ex plic itly the person or persons who are to
appear as spokesper sons . The written request
shall be delivered to the Board's secretary
p r ior to the time the agenda is made publ i c .
The chair may limit the time available to
speaker s in o r der that there shall be
sufficient time to conduct other business ot
the University.
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Bylaws Ame ndme n t continued
B. Such an individual or group of individuals shall
have a right to be heard upon any items that
are on the age nda for a given meeting if the
requesting party ftles a written request to be
able to speak to the Board and delivers that
request LO the Board ' s secretary at least two
(2) days in advance ot the meeting at which the
matter is to be heard in order that the Chair
may he advised of the request and in order that
a time may be arranged for the appearance at
the Board meeting. The Chair may limit the
time available to speakers in o rder that there
shall be sufficient time to conduct other
business of the Unive rsit y .
C. At the conclusion ot each meeting of the Board
any member ot the public may speak to the Boa rd
concerning any matter relat i ng to the
governance of Central Michigan Unive r sity . The
Board shall make tive minutes available tor
such presentations . Pa r ties requesting to
speak to the Board must sign an application
form at the Board meeting setting forth their
name and address and indicating their desire to
speak and the topic upon whi ch they intend to
speak. These request form s shall be available
at the Board meeting . The Chai r may limit the
ti~e available to speakers in order to permit
all who desire to speak an opportunity to do
so .
D. The Board may permit any individual or group at
individuals to present a ny matter to the Board
at any time, without prior notice, upon motion
and second by membe r s ot the Board and app roval
by a major ity of the Board members present.
E. Board members shall not be required to make a
'Hitt.en o r verbal r esponse to any presentation
made to the Board pursuan t to this Article.
This amendment to the Bylaws does no t replace the Open Forum.
2287
• • (Assessaent a nd De ve l o pme nt
It was moved by Ms. Rachael Moreno, seconded by Mrs. Margaret Ann
Riecker , and carried, that the following resolution be adopted .
BE IT RESOLVED, That the Board
implements ~Needs Assessment:
Action~; and be it further
of Trustees adopts and
A Guide and Pla n of
RESOLVED , That the Ad Hoc Committee and the Boa rd
have agreed that the Search Procedures as presently
wr itten wUl be followed. Purther , that the Ad Hoc
Committee and the Board have reached ag r eement in the
follO'f/ing areas:
1 . Understanding regarding composition of t he
scr eening committee .
We ag r eed that no academic department would have
more than ooe rep r esentative on the screening
committee . Each school entitled to representa­tion
would have at least t wo members on the
scr eening committee . The Board of Tr ustees would
use t wo of its four positions fo r Boa rd membe r s
and two of the positions to achieve balance on
the committee through the appointment of non­Boar
d members . •
2 . Unde r s tanding regarding initial scr ee ning ot
p r esiden tia l candidates .
3.
The Board of Trustees wi shes t o r esume its powe r
to do t he initial screening ( which it had relin­quished
during the last sea r ch) . ' e ag r eed that
the c r edentials of those candidates r eject ed
during the initial scr eening would be ava ilable
fo r study by the members of the scr eening commit ­tee,
and that the r e would be provi sion for
r econsider ation by the scr eening committee of
those ca ndidates r ejected in the initial
screening .
Unde rstanding r egar ding Board voting procedure
for the president .
At the last
vote o f six
selection .
presidential selection , a pos i tive
(6) Board members was necessary for
Since it is ditt i cult to secur e the
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Needs Assesa.ent continued
assent of si~ (6) membe r s , the facul ty r e presen ta­tives
suggested scrapping that requirement . The
Board members stat ed that the rule was no l onger
i n effect , and t hat normal voting procedures
would pr evai l during the next presidential selec­tion
.
4 . Unde r standing regarding Board appointment at a
president who has t he r ecommendation of tbe
screening committee .
Faculty and students would be r eluc tant to serve
on a commit t ee t o screen presid ential c andidates
( par ticula rly if the committee functions for two
years) withou t c redible assurance that the Board
will se l ect a president f r om among those candi­dates
recommended by the scr eening commit t ee .
The members ot the Assessment and Development
Committee assured the faculty r e presentatives
that a successful presiden tial search required
approval of a c andidate by both the Board and the
screeni ng committee , and that the Board was
determined that the next search would not be a
failure .
5. Unde r standing r ega rding o pen discussion of
presidentia l qualifications and role of the
University .
6 .
Member s o f the Assessment a nd Devel o pmen t Commit­tee
and membe r s ot the Ad Hoc Committee ag r eed
that the Board and scr eening committee must
engage in o pen , f r a nk discussion of the ke y
issues of qualifications o f the presiden t and
miSSion of the Unive r sity . We agreed that
substantial agreement on these issues by the
Boar d and the s c r eening committee i s essential
fo r a successtul presidential search .
Unde r standing that the proposed two-ye3r
timetable for selection of a president 1s not
" set in conc r e t e . "
Whe n the fa c ulty r e presentatives suggested that
the two-year timetable in ~Plan en to r selection
ot a president was t oo long, the Boa rd membe r s
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• • Needs Assessme nt continued
stated that the t.o-year timetable was not "set
1n concr ete . " In short. the Board of Trustees
agrees that t.o years 1s an outside 11~lt.
N88DS ASSESSMENT SURVEY : ( AsseS8Dent and Developaent eo..ittee)
It was moved by Ms. Rachael Moreno, seconded by Mr s . Margaret Ann
Rlecker, and car ried, that the rol10wlng resolution be adopted .
WH EREAS , The University 1s desirous of surveying the
opinions of elemen ts of the university community; Now
be it therefo r e
RESOLVED, That the President 1s authorized to enter
into a contract with the lnstitute fo r Social
Resea rch of the Unive r sity of Michigan for an amount
not to exceed $85,000 .
PERSONNEL RECOMMENDATIONS: • It was moved by Mrs. Margaret Ann Kiecker , seconded by Mrs. Alice
Tombaulian, and carried, that pe r sonnel recommendations as sub­mitted
on pages 1-12 of the agenda be approved. Abstained:
Ms . Moreno .
GIFTS:
It was moved by Mr. William Odyki rk, seconded by Or. Bernadine
Denning, and ca rried, that gifts r eceived during June 1986 in the
amount of $635,748 . 26 be accepted with appreciation.
GRANTS:
I t was moved by Mr s . Alice Tomboulian , seconded by Mr . William
Odykirk, and carried, that grants awarded during July 1986 in the
amou nt of $249,960 be accepted .
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The next Board ot Trustees meeting will be Fr iday , October 3,
1986 and there will be an Open Forum at 1:30 p .m. in the
President's Conterence Room, Bovee University Center.
The meeting adjourned at 11:36 a . m.
usset:Herron
Sec retary to the Board at Trustees
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