Board of Trustees Meeting Minutes

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C E N T R A L M I CHI G A NUN I V E R SIT Y
BOA R D OF T R U S T B B 5
February 23, 1990
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Cent ral Michigan university Board of Trustees
Mt . Pleasant, tUchigiUl
February 23, 1990
Members prescnt: Mrs. Margaret Ann Riecker, Chair; Mr. Ronald L.
Brown; Mr. Martin H. Cholakian; Mr. Mitchell D. Kehetian;
Ms. Rachael E. Moreno; Hr. William C. Odykirk; Dr. Edward 8.
Jakubauskas, President .
Members absent: Dr. Bernadine N. Denning, Dr. Gordon N. Lambie .
Also attending: Dr. Robert G. Franke, Provost; Mr. Russell L.
Herron, Secretary to the Board of Trustees a nd Vice President for
University Relations; Mr . James L. Hill, Vice President for Student
Affairs; Mr. Jerry R. Tubbs, Treasurer a nd Vice President for
Business and Finance.
The meeting was called to order by Chair Riecker at 10:38 a .m .
It was moved by Ms . Moreno, seconded by Mr. Odykirk , and carried,
that the minutes of the January 26, 1990, meeting be approved.
~CADEMI C AFFAIRS COMMITTEE:
Academic Senate Chairperson JOC! Finck reported on the Centralis
Scholarship interviews . Of the 20 full-ride scholarships to be
offered, three will be offered to minorities.
GRADUATE ASSISTANT STIPENDS FOR 1990-91: (Finance Committee)
It was moved by Mr. Odykirk, seconded by Mr . Cho1akian, and
carried , that the following resolution be adopted.
BE IT RESOLVED,
ycar graduate
follO'W's:
That effective with the 1990 - 91 academic
assistant stipends be established as
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Graduate Assistant Stipends for 1990- 91 continued.
Degree Pursued stipend Ranges
Master's S5,800 - S7,lOO
specialist, MFA or Doctorate S6,600 S8,500
t~ith 30 hra ~yond baccalaureate)
Stipends for individual graduate assistants will be
determined at departmental/school/college discretion.
All graduate assistants are classified as Michigan
residents for tuition purposes.
Graduate assistants pursuing doctoral degrees receive
full tuition remission for up to 20 semester credit hours
in addition to their stipend . All other graduate assis­tants
receive tuition remission prorated in accordance
with the extent of their responsibilities as graduate
assistants.
GRADUATE FELLOWSHIP STIPENDS FOR 1990-91: IFinance Cormdtte e )
It was moved by Mr. Odykirk, seconded by Ms. Moreno, and carried,
that the following resolution be adopted .
BE IT RESOLVED, That effective ~ith the 1990-91 academic
year a maximum of nineteen (19) fellowships be authorized
with the goal of awarding:
6 doctoral fellowships at S6,300 each
13 graduate fellowships at S5 ,300 each
In addition to the A.bove stipends, all fellowships ~ill
include full tuition and fees for up to thirty semester
hours per year.
RETROFIT OF THE '1 BOILER: (Finance commit tee )
It was moved by Mr. Odykirk, secpnded by Ms. Moreno, and carried,
that the following resolution be adopted .
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Re trofit of t he 11 Boi l er conti nued
BE IT RESOLVED, That the President or his designee be
authorized to contract for the retrofit of the 11 Boiler
at a total project cost not to exceed S200,OOO.
Approximately S120,OOO will come from State Special
maintenance funds and S80,000 from Utility funds.
ROOF REPAIRS/ REPLACFJtIEMT FOR ST;t.TE BUILDINGS: (Finance ca.ittee)
It was moved by Mr. Odykirk, seconded by Ms. Moreno , and carried,
that the following resolution be adopted.
BE IT RESOLVED, That the President or his designee be
authorized to contract for the roof repairs and
replacement at Brooks Hall, Pearce Auditorium, and
Kelly/Shorts Stadium north building . Total costs not to
eKceed $260,000 a nd will be funded by State Special
Maintenance and university funds .
P~ING LOT 16 COMSTRUCTlON : (Finance Committee)
It was moved by Mr . Odykirk, seconded by Mr . Cholakian,
carried, that the following resolution be adopted.
BE IT RESOLVED, That the President or his designee be
authorized to contract for the construction of Parking
Lot 16, at a total project cost not to exceed S340,000 .
Construction ~i1l be funded from annual parking revenues .
PARKI NG LOT 29 RENOV~TIOH: (Finance Committee)
and
It was moved by Mr . Odykirk , seconded by Ms. Moreno, and carried,
that the following resolution be adopted.
BE IT RESOLVED, That the President or his designee be
authorized to contract for the renovation of Parking
Lot 29, at a total cost not to exceed $140 , 000 . Con­struction
will be funded from annual parking revenues.
INVESTMEN'l' ;t.CTIVI TY REPORT: (Finance Corrmitt ee)
The Board received an investment activity report for January 1990 .
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It was moved by Mr. Odykirk, seconded by Ms. Moreno, and carried,
that the following resolution be adopted.
BE IT RESOLVED, That the Board of Trustees approves the
creation of student fees to support the campus r ecreation
building as presented:
Off-campus full time student per year (mandatory)
Off-campus part-time student per year (optional)
Immediate family of student per year (optional)
~ll students, summer sessions (optional)
Three-week session student
Three-week session student and family
Six-week session student
Six-week session student and family
Full s ummer student
Full summer student and family
.. 0
90
45
20
30
30
45
50
75
Prior to voting on this resol ution the Board was addressed by
seve ral students expressing concerns regarding the f ee .
The Finance Committee heard reports from Glen Porter manager of
CHIP, and Scott Colc, assistant vice president/Facilities Manage ­ment.
~rthur Andersen management letter responses wcre also
reviewed.
OLE H. JUtISTOF~ AWARD CONVERSI(Jrf: (Student Affairs Comnittee)
It was moved by Mr. Kehetian, seconded by Mr. Odykirk, and carried
that the follOWing resolution be adopted. '
BE IT RESOLVED, That the Ole H. Kr istoffer son Award be
converted to the Ole H. Kristofferson Prize, that the
previous description be eliminated f rom the University
Bulletin, and that the following new statement be
approved for printi ng in the University Bulletin .
Ole H. xriatofferson Prize
The Ole H. Kristoffe r son Award, established in 1974, was
converted to an endowed priZe in 1990 . The fund was
established by family and friends in memory of
Dr . Kristoffer son, who was the senior member of the first
faculty of the Central Michigan University Geology
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Department, because of his devotion and influence as a
teacher. Annual investment income will provide a
monetary prize or appropriate equipment to one or more
geology students chosen on the basis of merit or
achievement.
BE IT FURTHER RESOLVED, That the appropr iate account
transfer bo made to the endowment account series.
GLENN R. )JfI) H. JV.RLEMB HALRS SCBOLARSBlP: (Student ).ffair. ca.)
It was moved by Mr. Kchetian, seconded by Mr. Cholakian. and
carried , that the following resolution be adopted.
BE IT RESOLVED, That the Glenn R. and H. Marlene Hales
Scholarship is established and that the following
description is approved for printing in the University
Bulletin.
Glenn R. and H. Marlene Hale. Scholarship
Es tablished i n 1990 by Glenn R. Hales and H . Marlene
Hales, eMU Class of 1978. Annual endowment earnings will
be awarded to a CMU junior or senior with a ).00 grade
point average or better .
EVELYN )JfI) WILLIAM MILLER HCltORARY SCHOLARSHIP: (Student Affain
c OImIl ttee )
It was moved by Mr . Kehetian, seconded by Mr. Odykirk, and carried,
that the following resolution be adopted.
BE IT RESOLVED, That the Evelyn and William Miller
Honorary Scholarship is established and that the
following statement is approved for printing in the
University Bulletin.
Evelyn and William Miller Honorary Scholarship
Established in 1990 by William and Delores Miller in
honor of his parents, Evelyn and William Miller, CMU
alumni Class of 1939. Annual endowment earnings will be
awarded to a CMU s tudent with preference given to
graduates from Glen Lake High School or Kingston High
School.
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(Student ~ffa irs
I t was moved by Mr. Kehetian, s econded by Mr . Odykirk , and carri ed,
t ha t the f ollowing resolution be adopted.
BE IT RESOLVED, That the Colonel william B. Nolde Loan
Fund be converted to the Colonel William B. Nolde
Scholarship, that the previous description be eliminated
from the University Bulletin, and that the following new
s tatement be approved for printing in the University
Bulletin.
Col onel William B. Nolde Scholarship
The Colonel William B. Nolde Loan Fund, established May
16, 1973, was converted to an e ndowed scholarship in
1990 . Annual i nvestment income wi l l provide a scholar­ship
to a Central Michigan University ROTC cadet. The
f und honors Colonel Nolde's devotion to God, country,
and family. Col onel Nolde was the last combat casualty
of the Vietnam War. He wa s a graduate and former
Military Science assistant professor at CMU. Col onel
Nolde's life was characterized by a dedication to peace
and rebuilding, wit h t he hope that all mankind woul d try
to understand one another.
BE IT FURTHER RESOLVED, That the appropriate account
transfer be made to the endowment account series .
The Student Affairs Committee also heard a report from Michael
Carey, director/Placement and Career Information Center .
(~ssess-
It was moved by Ms. Moreno, seconded by Mr. Cholakian, and carried,
that the followi ng resolution be adopted .
WHERUS , This policy has not been systematically reviewed
i n a number of years to ensure that titles and language
are consistent with current practice; and
WHEREAS, 1\ffirmative action procedures have
explicit in this policy; Now be it therefore
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not been
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Procedures .. . Se1ection .. . 1\dministrative Officers continued
RESOLVED, That "Procedures for the Selection of
Adminis trative Officers" as amended, and approved by the
Academic Senate on November 28, 1989, are adopted .
Procedures for the Selection of Administrative Officers
Preamble
Inherent in this document are three basic principles: First, the
power to appoint administrative officers lies with the Board of
Tr ustees; second, the students, faculty, and the administration
will be consulted and involved in the process of selecting such
officer s; third, the screeni ng a nd selection process for the
President, Provost, Vice Presidents, Deans, a nd Directors shall
involve comprehensive national searches .
The appointment of the of ficer whose primarY duties will i nclude
responsibility for negotiating and administering the contract with
t he faculty collective bargai ning unit is exempt from these
procedures.
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following ge nera l condi tions apply to all Selection Procedures:
The Unive r sity shall supply basic support t o the corrmittee,
including necessary clerical help and facilities , and a manual
of suggested standard procedures (including Affirmative Action
requirements).
2 . Convnittee members shall be elected /appointed within twenty ( 20)
days (exclusive of periods when the Academic Senate is not
meeting i n r egular or special session) of the notification that
an Administrative Officer is to be appointed (as specified in
each secti on below); the cOlllllittee shall be c onvened within
thirty (10) days {exclusive of periods when the Academic Senate
is not meeting i n regular or special session) of t he
notification that an Administrative Officer is to be appoi nted .
3. The UniVersity Affirmative A.ction Officer will review all
recommended senior officer appointments. The following
proccdure is designed to ensure t hat the review process of the
senior officcr appointments is consistent with the University
Affirmative Action Procedu.rc.
a. Prior to initiating r ecruitment, the hiring unit will
review with t he 1\ffirmative A.ction Off icer the proposed
vacancy announcement, advertising and recruiting plans to
e nsure that t he criteria established for selection are
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correction: 06-11-90/mkm
procedures •. . Selection •. • Administrative Officers continued
nondiscriminatory and that an affirmative action recruit­ment
effort is planned .
b. Prior to scheduling interviews with final candidates for
the position of President, the Board of Trustees '«ill
consult with the Affirmative Action officer to assure that
the screening and selection process follows equal oppor­tunity
and affirmative action guidelines.
Prior to scheduling intervie'«s with senior officers
reporting d irectly to the President, the President will
consult with the Affirmative Action Officer to assure that
the screening and selection process follows equal oppor­tunity
and affirmative action guidelines .
Prior to scheduling interviews for all other administrative
officers , a ffirmative action approval o f the unit's
screeni ng process used for t he search and review o f the
slate of candidates to be interviewed is required from the
Affirmative Action Officer, the President, appropriate
Dcan, or Vice President .
c . APproval of the c andidates being recommended to the
President or appropriate Vice ~resident must be obtained
from the Affirmative Ac tion off1cer.
Wh"n
seck
PRESIDENT
a President is to be appointed, the Board of Trustees will
advice through the following procedure;
1 . The Chair of the Board shall in,'orhm th," ciha~irperiSotni 0' t.hn"d
Academic Senate, the President 0 te A umn ~ssoc a on,
t he President of the Student Government Association i n writing
to that effect. These officers shall transmit this information
to their respective constituencies .
2 .
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All membe r s of the university community shall, by public
notice be i nvited by the Board to submit names o f potential
ca ndid~tes . The Board shall then determine from t hese
potential ca nd i dates a list of nominees .
The Board shall then t r ansmit names of nominees to a University
Screening Committee of sixteen (16) members selected as
f ol lO'«s : The Board shall appoint four ! 4) members . The
Academic Senate shall select eight (8) faculty members which
shall include at least one representati ve from each college
wi th a facul ty constituency . The Student Government
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• Procedures .. • selection ... Administrative Officers continued
Association shall elect three 1 l} students, and the Alumni
Board s hall elect one (1) member.
4. The Scree ning Committee thus const ituted shall elect a
Chairperson from its members.
5 . Credentials received by the committee shall be ex~ned by the
committee with each member takinQ the Qreatest care to respect
the confidential nature o f t he deliberations. The committee
s hall screen the candidates and shall submit to the Board no
less than six (6) candidates.
6 . If no candidate is acceptable to the Board, then the process
o f nomi nation shall be continued .
PROVOST
When a Provost is to be appointed, the Board o f Trustees will seek
advice thr ough t he following procedure:
1. • The President shall inform the Chairperson of the Academic
Senate and the President of the Student Government Association
in writing to that effect . These officers shall transmit this
inf ormation to their respective constituencies.
2. The President shall appoint to a Provost Screening Committee
five (5) members . The Academic Senate shall elect seven (7)
faculty members, with at least one r epresentative from each
college with a faculty constituency . The Student Government
Association shall elect three Il ) member s.
l . The Provost Screening Committee thus constituted shall elect
a chairperson from its members .
4. The committee shall seek nominations f rom members of the
university community . The committee shall examine credentials
r eceived with each member taking the greatest care to respect
the conf ide ntial nature of the deliberations. After careful
consideration , the committee shall select and submit to the
President the names o f five or more candidates.
S . The President shall then transmit the names t o the Board o f
Trustees, together with his or her own recommendations on the
candida tes. If no candidate is acceptable t o the President,
then the process o f nomination shall be continued.
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Procedures . •• Sel ection ••• Administrat ive Officers continued •
VICE PRESIDENT
When a Vice President is to be appointed, the Board of Trustees
will seek advice through the following procedure:
1. The President shall inform the Chairper son of the Academic
Senate a nd the President of the Student Government Association.
These offi cers shall transmit the inf o rmation to their
respective constituencies .
2 . A Vice President Screening Committee shall be formed as
follows:
3.
a.
b.
c .
Vice President for Student Affairs : The President shall
appoint five (5) members . The Academic Se nate shall e l ect
five (5) faculty members . The Student Government
Association shall elect five (5) members.
Vice President for Business and Finance: The President
shall appoint seven (7) members . The Academic Senate s hall
elect five (5) faculty membe r s . The Student Gove rnmen t
Association shall elect three (3) members .
Vice President for University Relations: The presiden.
shall appoint seven (7) members . The Academic Senate shal
elect five (5) faculty member s. The Student GOvernment
Association shall elect three (3) members .
The screening corrvnittee shall elect a chairperson f r om its
members.
4. The conmittee shall meet with the President to review criteria.
The committee shall seek nominations from t he University
community . The screening committee shall examine credentials
received, with each member taking the greatest care to respect
the confidential nature of the deliberations . After careful
consideration, the cOfMlittec shall select a nd submit to the
President five or more candidates .
5. The President shall then transmit the namc!s to the Board of
Trustees. together with his or her own recOTmlendations on these
candidates. If no ca ndidate is acceptable to the President ,
then the process of nomi nation shall be continued.
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• Procedures . . . Selection • . . Administrative Officers continued
VICE PROVOST
When a Vice Provost is to be appointed, the Provost shall identify
the candidates. The Provost shall present his or her candidates to
an advisory committee for suggestions and opinions. The committee
shall include faculty members, student and administrative staff
with faculty in substantial majority . The members of the committee
arc to be selected as follows: students will be selected by the
Student Government Association; faculty will be elected by the
Academic Senate; and the administrative staff representatives will
be elected by the Administrative-Professional Council .
DEANS AND THE DIRECTOR OF
EXTENDED DEGREE AND CREDIT COURSES
When an appointme nt. is to be made to one of the above offices, the
Board of Trustees Wl.l1 seek advice through the followim;l procedure:
1. • The Provost of the University shall irmnediately inform the
Chairper son of the Academic Senate and the faculty and staff
of the constituency concerned . Depending upon the appointment
to be filled, the following procedures will be followed:
a. I n the case of the Deans of colleges , the Provost shall
request the departme nts of the college to have the full­time
faculty members of each department elect a repre­sentative
to the screening committee. The Provost shall
elect two (2 ) members.
b. In the case of an appointment of a Dean of the School of
Graduate Studies , Dean of the College of Extended Learning ,
Dean of Libraries, or Director of Extended Degree and
Credit Courses, the Academic Senate shall elect ten (10)
faculty members to the screening comnittee. The Provost
shall appoint (with at least one member from each college
with a faculty consti t uency) two (2) members. In the case
of the Dean of the Libraries, the convnittee shall be
augmented by two (2) representatives elected by the
professional librarians; in the case of the Director of
Extended Degree and Credit Courses, the committee shall be
augmented by two (2) representatives elected by t he
Academic Council; in the case of the Dean of the School of
Graduate Studies, the committee shall be augmented by two
(l) representatives from the Graduate Council.
2 . The screening committee so chosen shall provide for t he elec­tion
of student representatives to the committee . No more than
one-quarter of the committee shall be students. • 2620
• • Procedures . . . Selection ••• Administrative Officers continued
1. The committee shall elect a chairperson from its members.
4. The committ ee shall meet with the Provost to review c riteria.
5.
The committee shall seck nominations from the University
community. The committee shall e xamine credentials received ,
with each member taking the greatest care to respect the
confidential nature of the deliberations. The committee shall
screen the candidates and shall submit to the Provost five or
more candidates.
The Provost shall then transmit the names to the President and
the Board of Trustees , together with his or her own recomnenda­tions
of these candidates. If no candidate is acceptable to
the Provost, the process of nomination shall be continued .
Approved by the Academic Senate OS/2 4/7) .
Amended by the Academic Senate 04/0 4/7 8, 09/05/89, 11/28/89 .
Editorially Revised 02/10/86, 02/09/90 .
Approved by the Board of Trustees 08/15/7) .
Amended by the Board of Trustees 05/09/78, 09/08/89, 02/23/90.
NAMING OF BUILDING: (Assessment and Development Committee) • It was moved by Ms . Moreno , seconded by Mr . Odykirk, and carried,
that the f o llowing resolution be adopted .
BE IT RESOLVED, That the former President's residence at
524 East BellOlNs is named "Alumni House" to ref l ect its new
usage as the center for alumni and development activities
and of fices; Be it further
RESOLVED , That the name of a major donor may be added at
a later date.
PERSONNEL RECOMMEHD,,-TIClNS:
It was movcd by Mr. Cholaklan, seconded by Ms . Morcno , a nd carried,
that the personnel recommendations appearing on pagcs 1-7 of t he
agcnda be approved.
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GIFTS:
It was moved by Ms . Moreno, seconded by Mr. KchC!tian, and carried,
t hat gifts received during December 1989 in the amount of
$218,431. 52 and during January 1990 in the amount of $1,043,464 . 96
be accepted with appreciation.
It .... as moved by Me. Odyk.irk, seconded by Mr .
carried, that grants awarded during December 1989
in the amount of $)48,915 be accepted.
MAGS:
Cholakian,
and January
and
1990
Mr . Kehetian rcminded Trustees of the annual breakfast at the March
meeting and stated that all institutions of higher education face
similar problems.
e UBLIC CC»MENT:
Several students addressed the Board prior to the vote on the
student fees for opera tion of the campus recreation building .
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Russell L. Herron
Secretary to the Board of
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Trustees